How do I send a batch of handwritten cards?
No code needed
Open Send to a list and choose Start a mailing. The six steps are Recipients, Design, Message, Schedule, Review and Confirm. Use a saved list or spreadsheet, check the merged cards, then schedule the mailing.
On this page
Add recipients
Choose From your contacts and select a saved list or all contacts. You can also upload a CSV, paste spreadsheet cells with headers, or enter addresses. Review the ready, blocked and duplicate rows before continuing.
Recipients are copied into the draft. Later changes to your contacts do not update those copies.
Choose the design and handwriting
Pick a card from the collection or your saved designs, then choose the handwriting. Set up custom artwork first if you need it.
Write and check the message
Use the field picker to insert details such as
{{first_name}}or a custom field. Add the sign-off and return address. Check the previews for long names and missing values.Continue to run checks across all recipients. Fix blocked rows or remove them from the mailing.
You’ll know it worked when The checked recipient count matches the number of cards you intend to send.
Choose the schedule
Choose an offered arrive-by date or as soon as possible. Read the production start date, mailing date and arrival window. Larger mailings may need more production time.
Review the cards
Check the merged examples, including the shortest and longest messages. Confirm the recipient count, return address and credits needed.
Confirm the mailing
Read the cancellation deadline and confirm. A member sending above the space’s approval threshold needs an owner or admin to approve it.
You’ll know it worked when The mailing shows as scheduled or waiting for approval.
#Change or cancel a mailing
Open the mailing from Send to a list. Use the actions offered for its current status. Before production, cancellation releases reserved credits. After production starts, only cards that have not entered production may still be stopped. Use the deadline on your mailing rather than calculating it yourself.
| Status | Meaning |
|---|---|
| Draft | Still being prepared. No credits reserved. |
| Pending approval | Waiting for an owner or admin. |
| Scheduled | Confirmed, with credits reserved. |
| In production | The cards are being made. |
| Partially sent | Some cards have been mailed. |
| Completed | The mailing is finished. |
| Canceled | The mailing was stopped. |
#Common questions
- Can I reuse a mailing list?
- Yes. Select the saved list on the Recipients step. Each mailing copies the current members, so check that the list is up to date first.
- How do I send a sample?
- Use Send one card with your own address and the same design, handwriting and message. This is a paid physical card.
- When are credits spent?
- Scheduling reserves credits. Each card spends its reserved credit when it enters production.
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