# Download the message-proofing checklist

A reusable approval checklist for a team preparing variable handwritten notes.

## Message owner

- [ ] Record the reason for the note and the person approving it.
- [ ] Keep one approved version of the message and handwriting choice.
- [ ] Verify that every specific claim or personal detail is appropriate for the recipient.

## Final text

- [ ] Include the greeting, punctuation, paragraph breaks, and sign-off.
- [ ] Check long names, company names, and custom-field values.
- [ ] Review missing-field behavior and fallback wording.
- [ ] Remove duplicated thanks or unnecessary introductory language.

## Preview

- [ ] Preview the final merged messages in the chosen handwriting.
- [ ] Resolve overflow and awkward breaks.
- [ ] Re-preview after every wording, field, or handwriting change.
- [ ] If presentation is still uncertain, inspect a real sample before scaling.

## Approval record

Message version:

Handwriting:

Reviewed by:

Review date:

Exceptions or remaining questions:

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From Scribble: https://scribblecards.com/blog/message-length-by-font-study

Editorial review: 2026-09-16